Jobs Offered

Warehouse Manager - IVTM Conference & Events

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Fri, 06 Oct 2017 10:38

Main Objectives
1. Oversee INHOUSE equipment movement in and out of the Johannesburg workshop as well as associated pre and post Production activities (preparation/scanning/checking).
2. Co-ordinate cost-effective equipment maintenance and servicing for the INHOUSE Head Office
3. Manage INHOUSE workshop and equipment stores areas at the Johannesburg branch, including staff members permanent/freelance working within these areas.


Pre- and Post-Production
Attend all Operations meetings to finalise details for upcoming jobs.
Telephonically book all freelance INHOUSE crewmembers for an event.
Order, or notify Administrators to order freelance crew members.
Assign/Book crewmembers to individual jobs.
Check confirmed equipment lists, advise Manager of equipment shortages/late returns and assist with substitutions.
Ensure that all sub-hires are checked on arrival and returned promptly in the condition in which they arrived, if delivered to Workshops rather than site.
Ensure that all subhires are returned timeously, in good condition and file associated delivery notes.
Organise/check that correct transport has been organised with the Transport Supervisor.
Ensure that Job Cards have been distributed to all crew on a particular job.
Supervise the preparation and loading of equipment for events.

Oversee the off-loading and checking of incoming equipment by the Workshop Technicians.
Exercise control over all maintenance and repair activities, ensuring that Administrators are advised of the need to book equipment out-of-service for long-term repairs.
Ensure that a current comprehensive service record of all equipment in the Johannesburg branch is maintained.
Source and organise any out-sourced repairs.
Manage and maintain the vehicles by checking service intervals and planning accordingly
Daily inspections of the vehicles.
Report any defects and issues to the Conference & Events Manager
Ensure that the vehicle is always clean and presentable.

Stock Control
Ensure that all INHOUSE equipment is bar-coded correctly, and that old barcode labels are replaced when necessary.
Ensure that the correct Hiretrack systems procedures are being followed with regard to scanning/equipment service records etc.
Conduct periodic stock-takes as organised by the Conference & Events Manager

Control a small stock of consumables and hardware which is required to be on hand.

First Card Auto Card Statement
To be first signatory on the statement ensuring all receipts are attached and names of the drivers documented on these receipts

Spares Usage
Organise the recording and monitoring of spares usage.

Health and Safety
Enforce safe working practices amongst technicians and workshop staff in the workshop areas, ensuring that Health and Safety regulations are complied with.
Ensure that the relevant legislation is adhered to in the Workshops.
Make sure that the Workshop and Stores areas are kept safe, clean and presentable.

Manage INHOUSE Workshop personnel or Technicians assigned to the Workshops.
Encourage and accommodate training of operational technicians in the Johannesburg Workshop.
Produce a schedule for all permanent/freelance INHOUSE technicians and stage hands.

Assist management with any other duties as may be required.


Course in Warehouse Management or related experience
Previous warehouse management and team management experience


Excellent Management, Communication and Organisational Skills
Time-management skills
Ability to problem solve effectively and timeously
Ability to multitask
Management and ability to work well within a team
Good leadership

Basic Knowledge
Strong technical experience and knowledge
Comprehensive knowledge of the technical production services requirements for the live event industry

Personal Attributes
Time conscious

Should you feel that you are the ideal person for this position, please submit your CV with a brief summary of why you believe so, by close of business on Friday, 13 October 2017 to Clarissa Naicker, Senior HR Officer, on